GFI Archiver
Searchable archive of email and attachments to meet retention and e-discovery needs.
Central email archive with indexed search, retention and export for Exchange and Microsoft 365
Many organisations struggle to keep long-term email records searchable while running Exchange or Microsoft 365. Mailboxes grow, backups are slow to search, and legal or regulatory requests demand quick answers.
GFI Archiver captures mail and attachments into a central, indexed store. It gives IT teams search, export and retention controls they can apply centrally across sites and mail platforms.
Where GFI Archiver is used
E-discovery and subject access: search across archived mail, export threads and attachments for review or legal disclosure.
Retention and mailbox management: apply retention rules, preserve records during mailbox deletion or migration, and reduce live mailbox storage.
Suitable environments
Best suited to SMEs and multi-site organisations running on-prem Exchange or Microsoft 365, especially where small IT teams must meet regulatory or legal retention needs.
Features
Archive email, faxes and more
GFI Archiver can archive your entire communications history, including emails, files, calendar entries, faxes, and voicemails, in one central store, allowing easy search and retrieval while maintaining original formats for compliance and accessibility.
Advanced search
The advanced search allows quick retrieval of emails with complex rules based on date, sender, recipient, and keywords. Files can be downloaded, and emails restored to your mailbox for easy access.
Remote access to Archive
GFI Archiver allows access to email history and critical documents from any location via IMAP-enabled devices like iPhones, iPads, or Androids. Users can also access archived files through a web interface.
Calendar archiving and search
GFI Archiver stores and tracks calendar entries, accessible via calendar view or mobile through IMAP. A simple search allows you to find calendar items, meeting requests, and attachments efficiently.
File sharing and versioning
File Archiving Assistant archives every saved file change, creating accessible file history in GFI Archiver. Users can retrieve older versions or resolve conflicts when files are edited by multiple people simultaneously.
Compliance and eDiscovery
GFI Archiver securely archives communications to meet compliance standards. Set archiving rules, retention policies, and monitor activity with audit trails. Fast search features assist with eDiscovery and data retrieval.
Business intelligence reports
GFI Archiver's MailInsights tool provides reports on email usage, from inactive accounts to internal spammers. Gain insights into productivity, risks, and trends. Reports can be scheduled or sent on demand.
Flexible archiving options
GFI Archiver provides flexible archiving options. Use journaling for automatic archiving or rule-based archiving based on sender, recipient, or keywords. Manual archiving is available via Outlook. Supports Microsoft Exchange, GFI KerioConnect, IMAP, and Active Directory.
Efficient, flexible storage
GFI Archiver allows custom archive roll-over periods and scales to your needs. Use SQL Express for low volumes or full SQL for larger organisations. Store and detach historical data for long-term archiving.
Administrative tools
GFI Archiver offers easy installation, auto-configuring Microsoft Exchange journaling and folder sync. A post-install wizard helps set archive options. It supports virtualisation technologies like VMware, Microsoft Virtual Server, and Hyper-V for seamless integration.
Fax integration
Integrating GFI Archiver with GFI FaxMaker allows secure archiving of faxes, texts, and emails in one location. Faxes are flagged for easy identification, and custom searches can be created for fax content.
