Email Archiving
Ensure email records are retained and discoverable per retention and legal‑hold policies.
Overview
Organisations often lack consistent retention schedules, legal‑hold procedures and clear access rules for archived email. That uncertainty increases legal, regulatory and data‑protection risk and slows discovery during audits, investigations and subject‑access requests.
Email Archiving defines retention schedules, legal‑hold processes, access controls, metadata standards and compliance reporting so preservation and discovery can be demonstrated. The scope is limited to records‑management controls for email; technical architecture, operational run‑books, procurement choices, active messaging security and non‑email record types are excluded.
What this solution helps you achieve
Enable eDiscovery
Preserve, search and produce email records for legal and investigative requests.
Manage data lifecycle
Apply retention, archival and disposal controls to data throughout its lifecycle.
Prove data protection compliance
Demonstrate compliance with data protection regulations, policies and contractual obligations.
Simplify audits and reporting
Reduce the time and effort required to respond to audits, investigations and data access reviews.
Reduce governance overhead
Lower the administrative burden of managing data protection and governance controls.
Accelerate data recovery
Minimise time to restore email and mailbox data after loss or deletion.
Reduce storage costs
Lower costs of storing and retaining email records.
Technologies Commonly Used
This solution can be delivered using a range of technologies, depending on the environment, requirements, and existing platforms in place. The following are commonly used where relevant.
