Email Archiving
Searchable retained copies of inbound and outbound email for compliance and e-discovery.
"Securely stores and retains email communications, helping organisations meet compliance requirements and access historical data when needed."
Searchable email retention and archiving for compliance and e-discovery
Keeping an auditable, searchable record of organisational email is a frequent operational burden. Teams must meet retention rules, respond to legal or regulatory discovery requests and keep exports for records without disrupting live mailboxes.
Hornetsecurity Email Archiving stores and indexes inbound and outbound mail and attachments so messages can be searched, retrieved and exported. That gives control over retention enforcement and provides a retained copy for searches and production across an estate.
Where Email Archiving is used
Retention enforcement: apply and demonstrate retention policies by retaining a separate, searchable copy of email across domains and subsidiaries. This helps where live mailbox retention might be changed or users delete messages.
E-discovery and export: perform targeted searches across retained mail, collect message sets and export them for legal review, regulatory requests or records management processes. Works for estates using Microsoft 365 and mixed domain setups.
Fits within these solutions
Suitable environments
Fits regulated organisations and SMEs that need demonstrable email retention and e-discovery capability. Common where Microsoft 365 is in use, where multiple email domains exist, or where legal discovery obligations require a retained, searchable record.
Benefits
Meet compliance requirements
Ensures email retention aligns with legal and regulatory obligations.
Ensure email integrity
Stores emails in a tamper-proof archive to maintain trust and auditability.
Simplify email discovery
Enables quick search and retrieval of historical emails for audit or investigation.
Reduce dependency on user mailboxes
Ensures emails are retained independently of user actions or mailbox retention settings.
Support business continuity
Maintains access to historical communications even if primary systems are unavailable.
Improve audit readiness
Provides structured access to archived data for audits and investigations.
Centralise email retention management
Applies consistent retention policies across the organisation.
Capabilities
Secure email archiving
Automated email capture
Search and retrieval
Compliance and retention policies
Tamper-proof storage
Microsoft 365 integration
User access portal
Centralised management
Applications
Meet legal email retention requirements
Used to retain emails in line with regulatory and legal obligations.
Support audit and eDiscovery
Provides access to historical emails for audits, investigations and legal discovery.
Protect against accidental or intentional deletion
Ensures emails are retained regardless of user actions.
Centralise email archiving
Stores all organisational email communications in a single archive.
Reduce mailbox storage pressure
Moves historical email data out of primary mailboxes while maintaining access.
Maintain access to historical communications
Ensures users and administrators can retrieve past emails when needed.
