Email Archiving
Retains searchable copies of incoming and outgoing email messages and attachments.
For Microsoft 365 and email server environments needing retained, searchable email records.
Retain and retrieve business email records
Messages that are deleted from a mail server, or buried among large volumes of historic mail, can be difficult to locate when they are needed. Retaining email in a searchable archive keeps a separate record of messages and attachments.
Email Archiving captures incoming and outgoing messages automatically and stores them in their original form. Full-text indexing and search filters help users locate archived content, while retained copies can be used to restore deleted emails or export the archive.
Where Email Archiving is used
The product is suited to retaining and searching organisational email across Microsoft 365 and other email server environments. It supports recovery of deleted mail, time-limited audit access for a specified domain, and the import of older messages and attachments from .pst or Outlook format.
Fits within these solutions
Delivery & deployment
Suitable environments
Email Archiving applies to Microsoft 365 and other email server environments where incoming and outgoing messages need to be retained. Internal-email archiving is optional, and individual users can be excluded or mark messages as private.
Benefits
Find Historic Messages
Full-text search and message filters help locate retained email and attachments.
Recover Deleted Mail
Retained archive copies provide a source for recovering messages no longer on the mail server.
Preserve Email Records
Messages remain in their original form until their configured retention period expires.
Review Archive Activity
Logs provide a record of archive access and changes to retention settings.
Capabilities
Automatic Email Capture
Automatically archives incoming and outgoing email messages and their attachments.
Original Form Retention
Stores archived email in its original form without editing or deletion before retention expires.
Full-Text Search
Indexes archived emails and attachments for full-text searching.
Deleted Email Restore
Restores emails deleted from the mail server from the archive.
Audit Access Logging
Provides time-limited audit access and logs archive access and retention-setting changes.
Archive Import and Export
Imports email from .pst or Outlook format and exports the complete archive.
Common Use Cases
Message Retrieval
Search archived messages by content, date, sender, recipient or subject.
Mail Server Recovery
Restore individual emails after they have been deleted from the mail server.
Audit Review Access
Grant a specified domain time-limited read access to archived email for audit activity.
Historic Mail Import
Bring older email and attachments from .pst or Outlook format into the archive.
Complete Archive Export
Export the complete archive when retained email needs to be produced elsewhere.
